Archive Access Notifications

Whenever a user accesses your organization’s archives, an immediate notice can be sent to your designated administrators. This is one more way you can monitor your important data archives and prevent unwanted access.

All searches performed against the archives are logged to a database which is available via the Gaggle web interface. In addition, each time a message is read, downloaded or forwarded from the archives, this information is logged to the database. The logs include the date/time of the access, the administrator account which performed the action and the IP address of the user at the time of the activity.

Your IT staff members will receive nightly reports confirming the successful archive of the mail. The report will provide detailed information on the number of messages and amount of data archived for each user, list any errors which may occur during the process and list any new user accounts created during the archive process. These nightly reports provide peace of mind that the archiving process is still in place and functioning properly.